visa denied

What to Do If the Schengen Visa is Denied

Applying for a Schengen Visa can be a long process. There are numerous documents which need to be submitted in addition to the application form. However, the acceptance of an application is not guaranteed.

There are numerous reasons why a Schengen Visa could potentially be denied and it can lead to a great deal of disappointment for the applicant. In these cases, the applicant can appeal the decision and have their case reviewed.

It is often worth appealing the Schengen Visa decision as the reason for the rejection could be a mistake which can be corrected. It may be the case that additional documentation could resolve any issue they may have with your application.

This article will explain exactly how you can appeal the decision not to accept your Schengen Visa application including how you write the appeal letter and who you need to send it to.

How Do You Appeal a Schengen Visa Rejection?

Appealing a Schengen visa denial needs to done correctly and requires some patience. It is also important to be aware that your appeal may not be successful.

The chances of success depend of the reason for the rejection: if there has been a mistake your chances are high, but if it was due a criminal conviction, for example, your chances are lower.

The appeal needs to be made to the Schengen member state that made the decision to deny your visa application. You must provide the reasons why you think your application was incorrectly rejected, and why the decision should be overturned, in the form of a letter to an embassy.

The letter needs to provide evidence, as facts or in reference to law (in some cases), of why the decision was incorrect. Each embassy has their own time limit over when the appeal letter has to be submitted by, it is crucial that the letter is received before the given deadline.

How to Write an Appeal Letter for a Schengen Visa Denial

How you structure the appeal letter is crucial. Even if you have a strong argument as to why the decision to reject your Schengen visa should be overturned, your letter needs to be cover the right topics but also be clear and concise.

It is recommended to keep the letter as short as possible to get your point across. The letter should be no longer than a page as the embassy received such a large volume of letters and the staff do not have time to read through long letters. Keep your arguments short and crisp.

On the other hand, a few sentences or a singular paragraph is not long enough. Just saying that your application was wrongly denied and saying you want to appeal is not enough. If you do not give any specific reasons why you believe the decision was wrong, your appeal letter will not be considered valid, and your appeal will not be lodged.

What information should you include in an appeal letter?

The address you need to write to will be on your letter of rejection. The Schengen Visa appeal letter must contain the following information to be regarded as a legitimate appeal:

  • Personal details: The letter must contain your name, surname, date of birth, passport number, and current address. It is also advisable to include your phone number and email address in the letter.
  • Rejection date: Mention when you received the rejection letter and when it was dated.
  • Refusal reason: The reason why your application was rejected. Clearly state the reason which is mentioned in the rejection letter. You can quote it or paraphrase it.
  • Appeal reason: Why you believe the decision to deny your application was incorrect. List reasons and provide compelling arguments. This is the most important part of your appeal.
  • Your signature: You must sign the letter and print your name.

Aside from the Schengen Visa, there are a number of other types of visas for Spain. At the end of 2022, the ETIAS visa waiver will become an option for many nationalities.

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